Venue & General Information

No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.

Exhibitors and contractors must remove all waste materials other than small items. Designated emergency aisles must be kept clear at all times - a floorplan of the emergency gangways can be found in the on-site Organisers' office. Please ensure you adhere to these rules to ensure a safe & accessible build up and you must co-operate with our Floor Managers. 

During the open period, no objects must protrude from the stands into the aisles nor must furniture or displays or parts of displays be placed in the aisles. 

Under no circumstances may an Exhibitor (or staff member working on behalf of Exhibitors) be permitted to distribute any promotional material (including printed or other cards, circulars, articles, leaflets) at any point within the exhibition centre other than on their allocated stand space. This restriction includes the gangways surrounding your stand and all public spaces.

Decorations may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, doors, floors, glass, columns, painted surfaces, fabric or decorative walls. Damage resulting from the improper and/or unauthorized installation of materials will be charged directly to Licensee. Glitter is prohibited in McCormick Place. Pressure‐adhesive stickers or decals or similar promotional items cannot be distributed or sold within the facility.

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The consumption of alcohol onsite during build up and breakdown phase is strictly forbidden.

The taking of illicit drugs is strictly forbidden at all times.

It is an offence to smoke or to knowingly permit smoking inside the venue premises. If you observe someone smoking, a complaint may be made to any member of the exhibition team. This also applies to e-cigarettes and vaping. Smoking and Vaping will only be allowed in designated smoking areas outside.

The McCormick Place Catering Department, operated by OVG Hospitality has exclusive food and beverage distribution, production and service rights within the McCormick Place complex. Food, beverage (alcoholic and non‐alcoholic), food dispensing equipment must be supplied by McCormick Place on‐site Catering Department. Fresh and creative menus, quality food presentation, and a courteous and responsive staff all help to make your food and beverage events at McCormick Place memorable. Remember that planning special event functions at McCormick Place will not only add to the overall event experience, but also boost attendance.

In addition to hosted functions, OVG Hospitality provides restaurant options in both permanent and temporary locations as needed by event activity in the facility.

OVG Hospitality also provides a large selection of food options to enhance your exhibitors’ experience on the show floor—from booth personnel lunches to hospitality items that will attract attendees to the booth.

Food and beverage items used for events, to generate traffic to booths or to service planner or exhibit personnel must be catered by OVG Hospitality. Distribution of outside food or beverage by sponsoring organizations and/or exhibitors must obtain written authorization.

A separate contract covering hosted food and beverage services will be issued along with a schedule for deposits and payments. This contract is separate from the one that you have with McCormick Place.

McCormick Place is an active supporter of providing smoke‐free environments for its customers and employees. Directed by a City of Chicago Ordinance, smoking and vaping is not allowed in any enclosed space, including exhibit halls, meeting rooms, restaurants, lobbies, hallways and garage areas. Smoking is also prohibited within 15 ft. of any entrance. An area map showing the designated outdoor areas where smoking is allowed can be found on the McCormick Place website.

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Radio-operated blimps and similar devices are permitted on the event floor with pre-approval in writing from Show Management and with a certificate of accident insurance.

To prevent escape to the ceiling, helium-filled balloons and similar objects must be secured. If they do escape to the ceiling, you may be charged removal fees.

Helium-filled balloons or any other helium-filled object may not be distributed. Helium-filled balloons and/or helium tanks are not permitted in any area of the Center unless they are the product displayed. A helium balloon responsibility form for helium related product displays can be obtained from the Convention Services Division. Helium balloon displays must be approved by the Show Management and McCormick Place.

Mylar balloons are prohibited due to their effect on the fire detection systems.

Exhibitors are not permitted to use a drone within the Complex for proprietary and safety reasons.

The City of Chicago does not allow small aircrafts to land within city limits, unless in designated locations.

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ATMs offer audio assistance for the visually impaired and meet height and reach requirements for the physically impaired. All cash machines accept American Express, VISA, Master Card, Cirrus and Plus. Cash machines are available in each building AND THE EVENT FLOOR:

• South Level 2.5 in the Convenience Center;
• North Level 2, near McDonalds;
• West, Level 1 near the Transportation Center; and
• Lakeside Level 2, near the Arie Crown Theater box office.

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In accordance with display rules and regulations and security measures, no one under the age of 18 will be admitted in the exhibit hall during move-in or move-out. There will be no exceptions. Children of any age are admitted during Show hours on Show Days ONLY; during that time, those 6 or over must be badged. For security reasons, children under the age of 16 must be accompanied by an adult at all times.

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Cleaning crews will be provided for general exhibit hall clean up, including uncarpeted aisles, each day before the opening of the Show and during Show hours.

FREEMAN Cleaners: Can vacuum, shampoo and sweep all carpeting, empty waste baskets and supply and handle containers for removing hazardous wastes.

Show Management does not provide cleaning or vacuuming for booth carpet at any time.

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When designing demonstrations and displays, note that the following devices require pre‐approval by McCormick Place and the Chicago Fire Department (CFD):

• Lasers, open flames (including candles)
• Smoke‐producing devices
• Indoor Pyrotechnics have special permitting procedures through the City of Chicago Fire Prevention Bureau. Contact the McCormick Place Fire Safety Manager.
• Heating appliances
• Welding, brazing or cutting equipment
• Radioactive materials
• Compressed gas or compressed liquid cylinders if applicable used in the booth must be securely anchored to prevent toppling
• Gasoline, kerosene or other flammable, toxic liquid, solid or gas
• A limited supply of these fuels may be stored in the demonstration device, but cannot be stored overnight.
• All fuel transfers must use safety cans.
• When displaying a flammable or combustible labeled product, the display container shall be empty. Up to two aerosol cans may be used for demonstration purposes only.

Approval requests must be sent in 60 days before move‐in of the event. The request must state how the demonstration will avoid hazards to people or nearby objects. Plexiglas or similar protection is required whenever sparking may occur. Fire extinguishers will also be required.

Any chemical, substance or material deemed hazardous by OSHA requires pre‐approval and must be accompanied with the appropriate Material Safety Data Sheet (MSDS). The Fire Safety Office will need copies of the MSDS before the materials arrive.

If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or other presentation.

The proper license must be posted in your booth and available for inspection at the request of Show Management or properly authorized agents of ASCAP or BMI. We advise you to contact these agencies as listed below to acquire the proper licenses:

• ASCAP Licensing Dept. / 1 Lincoln Plaza / New York, NY 10023 / Tel: 212-621-6000
• BMI (Broadcast Music, Inc.) / 10 Music Square East / Nashville, TN 37203-4399 / Tel: 800-925-8451, 615-401-2000

Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is both a violation of federal copyright law, and a breach of your contract for exhibit space for the show.

Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show Management will exercise their right to provide and maintain a fair exhibiting environment to all customers. Excessive sound can be offensive and distracting. Each Exhibitor is entitled to an atmosphere that is conducive to conducting business, without excess noise from other Exhibitors. Any audio equipment (i.e., sound system, audio from a video wall, microphones), whether in the booth or as part of a display, may not exceed a sound level of eighty-five (85) decibels. C2E2 will be sensitive and responsive to complaints registered by spectators, neighboring Exhibitors, or other personnel, and will have appointees to respond to all complaints.

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Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests, you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. The correct tape can be purchased from the Organising office onsite at the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.

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Please refer to Parking & Transportation.

A limited number of guaranteed parking spaces are available by advance order of an Exhibitor Parking Permit. This permit allows access to the garages with in-and-out privileges. Parking spaces are guaranteed even if lots fill to capacity. For more details, please visit McCormick Place Parking.

Accessible parking is available in Lot A (located on Martin Luther King Drive), Lot B Outside lot that you get access at gate 26. Lot C (located underground in Lakeside Center) and the Hyatt Regency McCormick Place and Marriott Marquis parking garages.

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It is not permitted, without the prior approval of the Operations Team, to engage in or permit filming, sound or video recording, telecasting or broadcasting within the Venue. If approved, in certain cases, such activities may be subject to an additional charge as determined by the Operations Team. Please contact the Operations Team to discuss.

For the most part, you're welcome to take still pictures and video at C2E2; however, please note that all photography and recording is prohibited during screenings and concerts. Also, please understand that guests may or may not pose for photographs with fans. Guests have a right to their privacy, and if they ask not to have their picture taken, please respect their wishes. If need Photography based company, please reach out to Customer Success Team.

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McCormick Place provides wheelchair-accessible first aid stations in each building. Specific stations are opened based on the event location. These stations are fully equipped and include automated external defibrillators for reviving heart attack victims.

All medical care is provided under the guidance of the McCormick Place Medical Director who is Board Certified in emergency medicine. Stations are staffed by Emergency Medical Service (EMS) providers, most of whom serve as full-time paramedics for the Chicago or suburban fire departments.

In addition, two hospitals are situated within minutes of McCormick Place. City ambulances will be called to transport patients when needed.

There are First Aid areas located in each building:

• Lakeside Center - Level 1 nearby the Arie Crown Theater Dressing Room Entrance
• South and North Buildings - Level 2.5 of the Grand Concourse nearby the FedEx Office
• West Building - Level 1 nearby the Transportation Center

Hours of operation and location are based on event activity in the facility.

Ninety-two (92) Automated External Defibrillators (AEDs) have been strategically placed throughout the McCormick Place complex. The AEDs are mounted in highly visible cabinets placed throughout McCormick Place and in each security vehicle. When needed anyone who has taken a CPR/AED course can utilize them, as can our own certified personnel. More than 150 security and fire safety officers and managers have been certified in CPR and are trained to use AEDs.

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The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.

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By entering into an agreement to attend this exhibition you warrant to RX Global that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.

In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX Global may have) RX Global reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX Global.

The Organisers cannot accept responsibility for any conflict of trading at the Exhibition.

Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright, please contact Federation Against Copyright Theft (FACT).

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Please refer to the information below:

McCormick Place Services & Guidelines

Campus Map

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